System and method for optimization of group shipments to reduce shipping costs

ABSTRACT

A method and system to provide optimizing shipping costs that can help arbitrate between a precise solution at an unreasonable cost and a reasonable solution at a very reasonable cost. In one aspect, a method includes: receiving data related to delivering shipments to a set of recipients at separate addresses; generating a first shipping option to deliver shipments to a first sub-set of the recipients within a first time period, and to deliver shipments to a second sub-set of recipients within a second time period that is greater than the first time period, shipments to the second sub-set of recipients being a greater distance than shipments to the first sub-set of recipients, the first shipping option provides a cost of shipping savings relative to shipping to all of the recipients within the first time period; and presenting the first shipping option in a user interface to a user for selection.

BACKGROUND OF THE INVENTION

Companies often mail identical packages, such as marketing collateral,CDs, or company information to a group of people (prospects, customersor employees). The company typically ships all these packages on thesame day. In some cases, the company wants all the recipients to receivethe shipments by a certain date. The recipients normally live differentdistances from the shipping point. To achieve the targeted deliverydate, the company typically ships by the shipping method that has theleast risk of missing the delivery date for the farthest recipient.

Sometimes, a handful of recipients may be classified as “outliers,”i.e., they live a lot farther away than most other recipients. In thesecases, the company loses money because it chooses an expensive shippingmethod so the farthest recipient gets the package on time. It would becheaper if the company were to choose a slightly longer shipment method(for example, three-day instead of two-day delivery). Then the outlierswould receive the shipment one day late, but the remaining recipientswould receive the shipment on time.

What is clearly needed is a system and method for optimizing shippingcosts that can help arbitrate between a perfect solution at anunreasonable cost and a reasonable solution at a very reasonable cost.

SUMMARY OF THE INVENTION

Described herein is a method and system to provide optimizing shippingcosts that can help arbitrate between a precise solution at anunreasonable cost and a reasonable solution at a very reasonable cost.In one aspect, a method includes: receiving data related to deliveringshipments to a set of recipients at separate addresses; generating afirst shipping option to deliver shipments to a first sub-set of therecipients within a first time period and to deliver shipments to asecond sub-set of recipients within a second time period that is greaterthan the first time period, shipments to the second sub-set ofrecipients being a greater distance than shipments to the first sub-setof recipients, the first shipping option provides a cost of shippingsavings relative to shipping to all of the recipients within the firsttime period; and presenting the first shipping option in a userinterface to a user for selection.

BRIEF DESCRIPTION OF THE DRAWINGS

FIG. 1 shows an outline map of the United States, as an example of ashipping area with a shipping location.

FIG. 2 shows a table that organizes the recipients by zones.

FIG. 3 shows a pop-up window that would appear during the preparation ofa shipment on a user screen.

FIG. 4 shows an example process according to one embodiment of theprocesses used to create a pop-up window.

FIG. 5 describes in detail the process for generating shipping optionsaccording to one embodiment.

DETAILED DESCRIPTION OF THE INVENTION

In the following detailed description of embodiments of the invention,reference is made to the accompanying drawings in which like referencesindicate similar elements, and in which is shown by way of illustrationspecific embodiments in which the invention may be practiced. Theseembodiments are described in sufficient detail to enable those skilledin the art to practice the invention, and it is to be understood thatother embodiments may be utilized and that logical, mechanical,electrical, functional, and other changes may be made without departingfrom the scope of the present invention. The following detaileddescription is, therefore, not to be taken in a limiting sense, and thescope of the present invention is defined only by the appended claims.

According to the novel art of this disclosure, all recipient addressesare stored in the disclosed shipping system. The administrator of saiddisclosed optimizer system may set up parameters indicating how many orwhat percent of the recipient population may be considered as outliers.The administrator may also set up parameters determining whether anoptimizer may be run for certain types of shipments (for example,time-sensitive legal material would be excluded).

When the company plans a group shipment in the system, the shipment costoptimizer would determine the best shipment method (e.g., two-day orthree-day) for shipping all the packages. The optimizer may alsodetermine outliers that, when excluded, would provide lower overallshipping costs even if such a determination means delaying shipments toa couple of recipients. The system would then prompt the user with someoptions for reducing costs, and the user could choose to benefit fromthe options.

As an example, if a company is shipping packages to 100 recipients, outof which 98 live in the neighboring states and two live four statesaway, the optimizer would calculate the costs and can show the followingmessage to the user: “Two of the 100 users are outliers. If they receivethe package one day late, you can save $300. You can use two-dayshipping for all 98 recipients and choose three-day shipping forrecipient <name 1> and ground shipping for recipient <name 2>.” The usercould then select one of the options or ignore the message. If the userdecided to follow the optimizer's recommendations, he would exclude thetwo recipients from the bulk mailing, ship to the two recipientsseparately, and save $300.

FIG. 1 shows an outline map 100 of the United States, as an example of ashipping area with shipping location S 101. Most recipients R 1-n 102 inthis example are in Shipping Zone 1 110. Some recipients R n+1-m are inZone 2 111. One recipient Rm+1 104 is in Zone 3 112.

FIG. 2 shows a table 200 that organizes the recipients by zones. Forexample, the recipient ID is shown in column 201, and although here, forexample, the ID is shown as a name, it is clear that said ID may consistof a numeric code or any of a variety of alphanumeric, symbolic, orother unique identifiers. Column 202 shows the distance from theshipping location to each recipient, and column 203 shows the zoneassignment for each recipient, based on the shipping location and therecipient address. In this exemplary table the recipients are shown asbeing divided into two groups, 210 and 211. Group 210 contains themajority of recipients, corresponding to recipient group 102 in FIG. 1.Recipients in this group would receive packages from shipping location101 essentially overnight, even when packages are shipped by groundfreight; whereas group 211 comprises recipients who would receivepackages shipped by ground freight from shipping location 101 in twodays.

FIG. 3 shows a pop-up window 310 that would appear during thepreparation of a shipment on user screen 301. Window 302 is where theuser enters the selected recipients and window 303 is where the userenters information for the type of campaign, including type, number,weight and size of items to be shipped, etc. In one embodiment, when thesystem analyzes these entries accordingly, window 310 then providesvarious shipping options 311 a-n from which the user may choose.

In some cases, rich attributes may be added to the group, or to a set orsubset of group members. For example, it would allow defining for eachindividual recipient, or for sub-groups of the recipient's specifictypes or modes. These attributes could include business attributes suchas the relative importance of each recipient. In addition, somerecipients may be part of the organization (for example field offices,sales people, field technicians etc.) and some may be externals, such asassociates, partners, customers etc. Those recipients external to theshipping organization might or sometimes should receive higher prioritythan those internal to the shipping organization. These attributes mayalso include specific service levels required in the shipping, includingsuch items as tracking, delivery confirmation, insurance, and other suchattributes. These business and shipping attributes could be combined fora given sub-group. For example, for external recipients, tracking isrequired, but it is not required for internal recipients. Theseattributes would be considered by the optimization engine as itdetermines the optimal carrier and service level for each recipient.

FIG. 4 shows an example process 400 according to one embodiment used tocreate pop-up window 310. Once the group shipment is selected in process401, the group members are then selected in process 402. In process 403,details of the items to be shipped are specified, by such means, forexample, as by giving the weight and dimensions of an item, or byselecting it from a list of standard items available for shipment orcampaign, or entering weight, dimensions, etc. In process 404, thedesired date of delivery is entered, and in process 405, the date theitems will be available for shipment from shipping location 101 isentered. This date of availability may vary according to whether theitem is in stock, or has to be brought in, or manufactured or assembled,etc., because said items may require delivery from the manufacturer, orthey may need to be assembled or manufactured, and this informationcomes from the system that is used to obtain the items to be shipped.The information may be entered into the shipping optimization systemautomatically from an ERP or MRP system, or it may be entered manually.In process 406, the shipping location is specified, again eithermanually entered or entered automatically, based on the item, itsmanufacturer, assembly information, etc. In process 407, the shippingoptions are calculated, and in process 408, the user selects thepreferred shipping option(s) from window 310, as described above. Inprocess 409, the shipment is executed, which means, for example, thatlabels are prepared, bookings are made with shippers, and, if necessary,instructions are transmitted to the warehouse, assembly house, or otheragency, to ensure that the correct items are shipped.

FIG. 5 describes in detail the method for generating shipping options407 according to one embodiment. In process 501 all data that has beenpreviously collected in preparation for this process is obtained from adata repository (not shown). In process 502, the system sorts addressesby distance and delivery time. These sorts may differ from carrier tocarrier, because the various carriers may have different boundaries fortheir shipping zones. As a result, this process may need to be repeatedany number of times, with different variables, such as shipping mode(ground, overnight, etc.) and specific carrier. In some cases, theinformation needed for carrier quotes may be available in localrepository 503 and may be acquired directly by access route 504. Thisinformation may be in local storage or it may be part of the overallsystem as described above. In other cases, a direct inquiry may be sentover networking connection 506 to one or more carriers 505. Thisexemplary figure shows only one carrier, for clarity and simplicity,however it is clear that carriers 505 may comprise a large body ofcarriers. This inquiry may be sent directly by the system according toone embodiment, or in other cases it may be sent via the ServicesPlatform. According to the multitude of results collected by the system,the system now performs a percentile analysis in process 507. Thisanalysis relies on certain rules that have previously been entered intorules repository 508. A cost curve 509, with cost on the y-axis andpercentage of timely delivery on the x-axis, shows the cost rising as a100 percent shipping solution is achieved. Cut-off point 510 could be,for example, 98 percent. Two or three different methods of shipping maybe used. One method is that some recipients would receive late delivery.Another method could be that only for a selected few, a more expensiveovernight delivery would be used, but for the remainder, standard grounddelivery would be selected, resulting in overnight delivery in the zonenearest the shipping point, or second-day air for those recipientsfarther away, etc. Out of the multitude of resulting possibilities, inprocess 511 the three to five most relevant options are presented. Thefactors deciding relevance would be the lowest cost, the most accurateand on-time delivery, and maybe one or two options nearby to each ofthose. Those options are then delivered back to process 400, which thendisplays them to the user.

The processes described above can be stored in a memory of a computersystem as a set of instructions to be executed. In addition, theinstructions to perform the processes described above couldalternatively be stored on other forms of machine-readable media,including magnetic and optical disks. For example, the processesdescribed could be stored on machine-readable media, such as magneticdisks or optical disks, which are accessible via a disk drive (orcomputer-readable medium drive). Further, the instructions can bedownloaded into a computing device over a data network in a form ofcompiled and linked version.

Alternatively, the logic to perform the processes as discussed abovecould be implemented in additional computer and/or machine readablemedia, such as discrete hardware components such as large-scaleintegrated circuits (LSIs) and application specific integrated circuits(ASICs), firmware such as electrically erasable programmable read-onlymemory (EEPROMs); and electrical, optical, acoustical and other forms ofpropagated signals (e.g., carrier waves, infrared signals, digitalsignals); etc.

Whereas many alterations and modifications of the present invention willno doubt become apparent to a person of ordinary skill in the art afterhaving read the foregoing description, it is to be understood that anyparticular embodiment shown and described by way of illustration is inno way intended to be considered limiting. Therefore, references todetails of various embodiments are not intended to limit the scope ofthe claims which in themselves recite only those features regarded asessential to the invention.

It is clear that many modifications and variations of this embodimentmay be made by one skilled in the art without departing from the spiritof the novel art of this disclosure.

1. A method comprising: receiving data related to delivering shipmentsto a set of recipients at separate addresses; generating by a computer afirst shipping option to deliver shipments to a first sub-set of therecipients within a first time period, and to deliver shipments to asecond sub-set of recipients within a second time period that is greaterthan the first time period, shipments to the second sub-set ofrecipients being a greater distance than shipments to the first sub-setof recipients, the first shipping option provides a cost of shippingsavings relative to shipping to all of the recipients within the firsttime period; generating by the computer a second shipping option todeliver shipments to the first sub-set of the recipients within thefirst time period, and to deliver shipments to a third sub-set ofrecipients within a third time period that is greater than the secondtime period, the second shipping option provides a cost savings unequalto the first shipping option; and presenting the first shipping optionand the second shipping option in a user interface to a user forselection; wherein a quantity of the third sub-set of recipients isunequal to a quantity of the second sub-set of recipients.
 2. The methodof claim 1, wherein the generating of the first shipping option furthercomprises selecting the second sub-set of recipients to include aquantity of recipients to provide a cost of shipping savings equal to orgreater than a predetermined percentage.
 3. The method of claim 2,wherein the generating of the first shipping option further comprisesgenerating the first shipping option to deliver shipments to the firstsub-set of recipients via a first shipping method, and to deliver theshipments to the second sub-set of recipients via a second shippingmethod.
 4. The method of claim 3, wherein the first shipping optionincludes a first carrier delivering shipments to the first and secondsub-set of recipients.
 5. The method of claim 3, wherein the firstshipping option includes a first carrier delivering shipments to thefirst sub-set of recipients and a second carrier delivering shipments tothe second sub-set of recipients.
 6. The method of claim 3, furthercomprising repeating the generating of the second shipping option togenerate multiple shipping options to be provided to a user forselection, each shipping option providing the shipping cost savingsequal to or greater than shipping to all of the recipients within thefirst time period, the multiple shipping options comprising one or moreof different subset of recipients of different quantities, differenttime periods to deliver shipments to the different sub-set ofrecipients, and different shipping methods.
 7. A tangiblemachine-readable storage medium having stored thereon a set ofinstructions which when executed on a processor, cause the processor toperform a method comprising: receiving data related to deliveringshipments to a set of recipients at separate addresses; generating afirst shipping option to deliver shipments to a first sub-set of therecipients within a first time period, and to deliver shipments to asecond sub-set of recipients within a second time period that is greaterthan the first time period, shipments to the second sub-set ofrecipients being a greater distance than shipments to the first sub-setof recipients, the first shipping option provides a cost of shippingsavings relative to shipping to all of the recipients within the firsttime period; generating a second shipping option to deliver shipments tothe first sub-set of the recipients within the first time period, and todeliver shipments to a third sub-set of recipients within a third timeperiod that is greater than the second time period, the second shippingoption provides a cost savings unequal to the first shipping option; andpresenting the first shipping option and the second shipping option in auser interface to a user for selection; wherein a quantity of the thirdsub-set of recipients is unequal to a quantity of the second subset ofrecipients.
 8. The machine-readable medium of claim 7, wherein thegenerating of the first shipping option further comprises selecting thesecond sub-set of recipients to include a quantity of recipients toprovide a cost of shipping savings equal to or greater than apredetermined percentage.
 9. The machine-readable medium of claim 8,wherein the generating of the first shipping option further comprisesgenerating the first shipping option to deliver shipments to the firstsub-set of recipients via a first shipping method, and to deliver theshipments to the second sub-set of recipients via a second shippingmethod.
 10. The machine-readable medium of claim 9, wherein the firstshipping option includes a first carrier delivering shipments to thefirst and second subset of recipients.
 11. The machine-readable mediumof claim 9, wherein the first shipping option includes a first carrierdelivering shipments to the first sub-set of recipients and a secondcarrier delivering shipments to the second subset of recipients.
 12. Themachine-readable medium of claim 9, wherein the method further comprisesrepeating the generating of the second option to generate multipleshipping options to be provided to a user for selection, each shippingoption providing the shipping cost savings equal to or greater thanshipping to all of the recipients within the first time period, themultiple shipping options comprising one or more of different sub-set ofrecipients of different quantities, different time periods to delivershipments to the different sub-set of recipients, and different shippingmethods.
 13. A tangible system comprising: means for receiving datarelated to delivering shipments to a set of recipients at separateaddresses; tangible means for generating a first shipping option todeliver shipments to a first subset of the recipients within a firsttime period, and to deliver shipments to a second sub-set of recipientswithin a second time period that is greater than the first time period,shipments to the second sub-set of recipients being a greater distancethan shipments to the first sub-set of recipients, the first shippingoption provides a cost of shipping savings relative to shipping to allof the recipients within the first time period; tangible means forgenerating a second shipping option to deliver shipments to the firstsub-set of the recipients within the first time period, and to delivershipments to a third sub-set of recipients within a third time periodthat is greater than the second time period, the second shipping optionprovides a cost savings unequal to the first shipping option; and meansfor presenting the first shipping option in a user interface to a userfor selection; wherein a quantity of the third sub-set of recipients isunequal to a quantity of the second subset of recipients.
 14. The systemof claim 13, wherein the tangible means for generating the firstshipping option further comprises selecting the second sub-set ofrecipients to include a quantity of recipients to provide a cost ofshipping savings equal to or greater than a predetermined percentage.15. The system of claim 14, wherein the tangible means for generatingthe first shipping option further comprises generating the firstshipping option to deliver shipments to the first sub-set of recipientsvia a first shipping method, and to deliver the shipments to the secondsub-set of recipients via a second shipping method.
 16. The system ofclaim 15, further comprising tangible means for generating multipleshipping options to be provided to a user for selection, each shippingoption providing the shipping cost savings equal to or greater thanshipping to all of the recipients within the first time period, themultiple shipping options comprising one or more of different sub-set ofrecipients of different quantities, different time periods to delivershipments to the different sub-set of recipients, and different shippingmethods.